This statement was published on 21 March 2024 and last updated on 9 April 2024.
Contact details
If you are a located in the UK, please contact the RCPCHÌýMedical Recruitment teamÌýif you wish to make a request or if you have a general enquiry.
Post - 5-11 Theobalds Road, London, WC1X 8SH
Email -Ìýsubspecialty@rcpch.ac.ukÌý
Tel - 020 7092 6000
If you have any data protection enquiries, concerns or wish to raise a complaint, please contact the College’s Data Protection Officer on information.governance@rcpch.ac.uk.Ìý
If you are located in the EEA or EU, you can contact DataRep if you wish to make a request under EU GDPR - see our website privacy policy for contact details.ÌýIf you have any queries regarding how DataRep will handle the personal data they will require to undertake for their services, please refer to the .
What information do we collect from you?
We collect data on your experience of the sub-specialty recruitment process via anonymous surveys on Microsoft Forms.
The only personal data collected in the surveys will be any personal data you may choose to enter in the free text boxes.
Why do we collect this information?
We collect and process your personal data for the following purposes:Ìý
- To gather feedback on the recruitment process for the purpose of continual improvement (legitimate interest)
- To gather anonymised quotes for use in public RCPCH content (consent)
We will not share your personal data with anyone outside of RCPCH.Ìý
How long do we hold your information for?
We put security measures in place to ensure that your information is securely stored.Ìý
We will keep the written comments you provide until 15 January 2025. We will then dispose of your information by deleting the files containing your comments.
We will keep the written comments you provide for as long as you consent, or until 15 January 2025, whichever is first. We will then dispose of your information by deleting the files containing your comments.
To provide some products and services we, or our data processors, may transfer and process information in countries outside of the UK. Some of these countries, such as those in the EEA, will have an officially recognised equivalent level of protection to the UK (adequacy decision). A list of these countries can be found via the ICO website. Where there is no adequacy decision, we will take all reasonable steps necessary to ensure that your information is protected by having in place a recognised safeguard with our partners and suppliers, such as regulatory approved Standard Contractual Clauses, Binding Corporate Rules or Codes of Conduct.
To find out more about any specific uses of information in countries outside of the UK, or for further information about the safeguards that we have put in place, please contact the RCPCH Data Protection Officer: information.governance@rcpch.ac.uk.
Your rights
You have the following rights in relation to your data:
- Right of access and right to have a copy of your personal data in a standard format (right toÌýdata portability). ÌýYou can ask us for a copy of the information that we hold about you and you can ask us for a copy of your data in a standard format where this is technically possible. ThisÌýonly applies where we are holding your information with consent or as part of a contract with you.
- Change any factual errors or inaccuracies (right of rectification). If you have an RCPCH online accountÌýyou can change and update your personal data. It is your responsibility to update us of any changes to the personal information you have provided. You can also contact us either viaÌýour contact formÌýorÌýcontact the relevant team directly.
- Delete your personal data (right to erasure).ÌýWe cannot delete all personal data as we may have a legal obligation or because we have a requirementÌýto retain it for a task in the public interest, but we can delete non-essential data.Ìý
- Restrict the use of your data (right to restriction). You can request that we deactivate your RCPCH online account or thatÌýwe only store your data but undertake no further processing. However, this only applies to certain circumstances.
- Object to processing (right to objection). You can ask that we stop using data that is not necessary for fulfilling our legal obligations.Ìý
- Where you have consented to us using your personal data, you can withdraw consent at any time by contacting us onÌýsubspecialty@rcpch.ac.uk.
Please contact the RCPCH Medical Recruitment Team at subspecialty@rcpch.ac.uk if you wish to make a request.
If you are located in the EU/EEA, wish to make a request, you can contact our EEA Representative, contact details are at the top of this privacy policy.
If you make a request, we have one month to respond to you.
How to complain
If you are unhappy with how we are using your personal data, you should contact us in the first instance so that we can understand and try to resolve your concern. If we can't resolve the issue you have the right to complain to the Information Commissioners Office (ICO). The ICO is the UK's independent body set up to uphold information rights.Ìý
The ICO’s address: Ìý Ìý Ìý Ìý Ìý Ìý
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
If you have any questions about our privacy policy, the information we hold about you or you wish to make a complaint, please send an email to: information.governance@rcpch.ac.uk.